3315 N. Toltec Rd.Eloy, AZ 85131 | Phone 520-466-2360
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Student Handbook

Welcome to Toltec School District. Our schools are a place for learning. We have high expectations for all, academically & behaviorally. We strive to develop responsible citizenship within our students, including respect for the personal rights & property of others.


The registration process requires the following: birth certificate, immunization record, proof of residency & photo ID. A withdrawal slip is necessary if transferring in from another district. Guardians must also provide legal custodial documentation. Legal Custody is defined as per ARS.15-824: •The natural or adoptive parents with whom the pupil resides. •Custody granted by order of a court of competent jurisdiction, i.e. Superior Court or above. For admission to Kindergarten, children must be five years of age prior to September 1 of the current school year. Children who have reached age six prior to September 1 or have successfully completed an accredited kindergarten program, may be admitted to first grade.


Parents(s)/guardian(s) must agree that if their residential address, telephone number or guardianship changes, they will notify the school within five (5) working days. Unless modified by the written direction of the student’s parent (s)/guardian(s), this designation will remain in effect through the remainder of the school year.


If you are withdrawing your child from school and/or district, the school office should be notified 48 hours in advance. A signed parental consent slip is required to forward student records.


School begins at 7:45 AM and ends at 4:00 PM. Students are asked to arrive no earlier than 7:30 a.m. Office hours are from 7:30 a.m. to 4:30 p.m. Monday through Thursday. Good attendance is a necessary component of being a successful student. If a student is absent, a parent must call the school. Toltec Elementary School District believes strongly in the importance of attendance & Arizona State Law gives schools provisions for enforcement.

Every absence must be cleared in the following manner:

1. A parent can report a student absence by calling the Attendance Clerk at your child’s school. 2. Upon returning to school, a student must bring a written excuse from the doctor to the office. The note must show: (a) Student’s Name (b) Date of Absence(s) (c) Reason for Absence School attendance is required by law. Appointments should be scheduled outside school hours, whenever possible. If a student needs to be dismissed early, he/she are to be signed out through the office. ** If transportation or pick up needs for the day change, the office must be notified by 3 pm on the day of the change. We cannot guarantee that notifications made past 3 pm will be relayed on time.


All students must report to the office to sign in if arriving to school after 7:45 a.m. Students who are not in school or who are tardy without parental or school consent, will be considered truant. Truancy violates state & local attendance laws & will be considered a serious offense. Continued truancy may result in legal action or expulsion. Students with a pattern of tardiness at the beginning of the school day or between classes will be subject to disciplinary action.


Although emergencies happen infrequently, it is very important to keep your child’s emergency information up to date so we can reach you if there is a problem. If a child is involved in an emergency situation, every effort will be made to contact the parent/guardian immediately. If the parent cannot be reached the alternate person listed on the student’s emergency card will be notified. The school will continue to try to locate the parents. If emergency medical care is needed, the student will be taken to the nearest hospital. When children hurt themselves at school, parents are responsible for any related medical bills.


Parents & community members are welcome at Toltec Schools. Toltec School District is a closed campus by order of the Governing Board. All visitors must check in at the school office when visiting as per ARS-13. A valid state issued photo ID is required for sign in/sign out process which includes visitation and student pick up.


The health office is staffed daily. A signed parental medical consent slip is required for a student to receive full district medical services. All student medication must be kept in the nurse’s office. Students report to the health office to take medication. Any student who becomes ill or injured should report to the nurse’s or principal’s office immediately. Students who become ill during school hours should be taken home since our care facilities are limited. It is very important that we have an alternate person to contact in the event of an emergency in case the parent cannot be reached. Please notify the school office of change of address or phone numbers. School records must be current in the event of an emergency. Students are not allowed to leave school under any circumstances without permission of the health or administration office. All medication, including inhalers, must be kept in the health office. Students who need to have access to medical drugs shall have a signed note from his/her parents with written directions about how to use the drugs as provided by the physician. Students who are in the possession of medically approved drugs, but have not followed the directions described above, will receive consequences in alignment to the discipline matrix. Students who distribute such drugs to others will be considered, under the procedure, as distributing chemicals for non-medical purposes.


The Toltec School District participates in the National School Breakfast & National School Lunch programs. Breakfast is free. Students may receive reduced cost or free lunches by qualifying for government programs. Application forms are available at the school office. Students will not be allowed to charge more than 2 lunches at which time an alternative lunch will be provided. Students are issued one lunch card per school year. Should a card become damaged or lost a replacement card fee of $5.00 will be charged to the account.

Meal Rates:

Student Breakfast: Free and Student Lunch: Free.  Adult breakfast and lunch available for purchase. 


Toltec School District participates in the USDA Child Nutrition Programs. Food sold & served during the school day must comply with all nutrient standards established by the USDA. Parents are asked to provide their child with a healthy lunch which may include a meat item, a bread item and/or two or more servings of fruit & vegetables. Please do not include candy or soda as part of the lunch. Approved snacks & drinks must be consumed in the cafeteria. Bottled water is the only drink allowed in the classroom. In abiding to this Wellness Policy, & the limited time of instruction in a 4 day school week, classroom parties accompanied by treats that do not have nutritional value are prohibited. Examples of unacceptable treats are: cake, cupcakes, candy, etc. Examples of acceptable snacks are: fruit, vegetables, granola bars, etc. Gum & sunflower seeds are not permitted on campus.


The purpose of a student progress report is to communicate information about your child’s current achievement. Progress reports are sent home at midterm of each grading period. Report cards are sent home at the end of every nine week grading period, or given out at scheduled Parent-Teacher Conferences. However, we encourage you to contact the teacher any time you have questions or concerns.


Grading System:
A = Excellent 90- 100%
B = Above Average80-89%
C = Average 70-79%
D = Below Average60-69%
F = Failing0–59%
I = Incomplete (additional time allowed to make-up missing work) Subjects not using traditional letter grades will be using:
O- Outstanding
S- Satisfactory
U- Unsatisfactory
**Kindergarten follows a specialized standards and assessment-based reporting system.


It is very important for students to make up assignments missed when absent. It is the students’ responsibility to ask teachers for make-up assignments. Parents are encouraged to call the school to request make-up work for students who may be absent for more than one day. Please give the teachers & office 24 hours to collect homework assignments.


In an effort to recognize and promote academic excellence, honor rolls have been established. Students who have a “B” average with no grades below a “B-“, will be listed on the nine-week honor roll. Honor Roll is based on all subjects.


Yearly promotion for students is based on evidence of individual student progress. The teacher will work closely with parents and administration to determine a recommendation for retention. Please note that in Arizona Revised Statutes the teacher of the student has the authority to promote or retain students. Pursuant to Arizona Revised Statutes, a parent may appeal to the Governing Board for reconsideration of any placement decision.


Parents are encouraged to work with the teacher in finding the best way to meet their child’s learning needs. Parent- teacher conferences are scheduled throughout the school year. If parents would like to talk with their child’s teacher when conferences are not scheduled, they should call the school and/or teacher and make an appointment. For staff email refer to the district website: www.toltecsd.org


Parents are encouraged to monitor his/her child’s progress through PowerSchool. All students may receive a user login & password for parent usage in the school office. To access Power-School, log on to our district website: www.toltecsd.org


Bus service is a privilege, not a right. Students are to report to the bus immediately upon dismissal. Students are required to show his/her bus card & are expected to conduct themselves in an orderly manner when boarding, riding, or exiting the bus. Students are not permitted to ride a different bus or get on/off at a different bus stop without school approval. Parents may get approval by writing a note or calling to the front office outlining any changes. Permanent changes are done through the transportation department. Any arrangements for changing buses or stops must be made at least 24 hours in advance. An adult must meet kindergarten students at the bus stop. Any student who does not comply with the bus rules and/or refuses to obey any bus driver may result in appropriate consequences, including bus suspension, depending on the offense(s) according to the discipline matrix.


Students riding district buses are expected to follow the guidelines for bus riders: •Remain seated throughout the trip and leave your seat only when the bus comes to a complete stop. •Keep the aisle clear. •Avoid doing anything that might disturb or interfere with the driver including loud talking or yelling. •Use appropriate language •No physical violence •Never stick hands, arms, head or feet out of the windows of the bus. •Do not throw anything in the bus or out of a window. •Do not leave litter in the bus. •Do not eat on the bus. •Vandalism & Graffiti are not permitted •Follow driver’s instructions promptly


•Tobacco/Drugs/Alcohol •Weapons/Explosives •Food & Beverages •Electronic Devices •Live animals •Glass containers/ flowers/ balloons •Skateboards/Scooters/skates •Basketballs/Footballs/Soccer balls


Toltec School District offers sports & participates in a sports league with other schools in the area. The school provides transportation to & from athletic events. A yearly physical is required, along with parental permission, & proof of insurance prior to participation. In order to be eligible, a student must be passing in all subjects prior to participation in that week’s activities. Students who receive written notice of any violation of school policy will be declared ineligible for the week. An athlete must be in school the entire day prior to any athletic event. Parents are highly encouraged to attend games. Student accident insurance is available through the school at the parent’s expense. Insurance applications are included in the first day packet of materials. The school district does not carry student accident insurance. If the student accident insurance is desired, return completed application & premium to the school office. Do not mail directly to the company. Please phone the school office to confirm insurance enrollment.


Students are expected to follow established rules & regulations. Students who follow the rules are often rewarded. Discipline infractions receive appropriate consequences depending on the offense according to the discipline matrix. Definitions from the Discipline Matrix are included at the back of this handbook.


Friday school is a possible consequence according to the school district discipline matrix. Parents are responsible for transporting the child to and from Friday school. Students who are disruptive during Friday School will receive further consequences.


Administration is authorized to suspend a student for one to nine days, or pending board decision when necessary as prescribed in Arizona Revised Statues & Regulations adopted by the Toltec District Governing Board. In all cases of suspension, the pupil and his/her parents shall be notified. A student accused of misconduct shall be notified orally or in writing, of the charges & evidence. All students will receive due process to determine the validity of the alleged misconduct.

Due process includes the following:

•Convening an informal hearing with the student present as soon after the incident as possible.
•Stating the allegations.
•Provide an opportunity for the student to respond.
•Interviewing witnesses as determined necessary.
•Render & record a decision.
•Communicate the findings to student & parent as soon as possible. When the decision cannot be reached immediately, the administrator may allow the student to remain in school until a decision can be made.


The Governing Board alone shall have the power & duty to expel students or to suspend students for more than ten days as prescribed in Arizona Revised Statues. A long-term suspension or expulsion hearing shall follow the due process policies & procedures as outlined in Toltec Elementary District policy manual.


Emergency situations may require staff to take necessary action for the safety and welfare of students and staff. Reasonable force or exclusionary practices may be used.


In order to maintain a safe environment conducive for learning, school officials may conduct searches of students & their personal belongings. This could include K9 searches as well. Such searches may take place whenever there is reasonable suspicion that the student has violated school rules or law. Searches may be conducted of student purses, backpacks, cell phone or other electronic device or any area on school property. A student may be searched by having the student empty his/her pockets & turn pockets inside out or by patting the pockets, socks or other areas where items may be placed. An adult witness will be present during searches. School officials may conduct inspections on a regular basis for the purpose of collecting overdue library books, maintaining general neatness of desk contents, & insuring proper use of the desk. Students will be held responsible for any item found in his/her desk or backpack during inspections.


Students are expected to conduct themselves at all times so as to provide an atmosphere free from harassment, intimidation or bullying. Bullying is defined as “repeated acts over time that involves a real or perceived imbalance of power with the more powerful child or group attacking those who are less powerful. Bullying may be physical, verbal, or psychological.” Bullying in any form will not be tolerated and will result in disciplinary action according to the discipline matrix. Please report any cases of bullying to teachers, staff and/or administrators.


Possession, use of, distribution of, or sale of any of the following is strictly prohibited:
•Any item that can inflict harm on self or others; simulated weapons
•Drug paraphernalia Possession shall include on the student’s person, under the student’s control & in the backpack or assigned desk of the student.
Students are forbidden to be under the influence, to use, to have in his/her possession, or distribute in any way, drugs & alcohol on school property or at school-sponsored activities off school property.
Consequences will be severe & may include an immediate recommendation for a long-term suspension or expulsion.


All students & personnel on campus will be transported via school buses & school vehicles designated sites per emergency response plan. Students will be supervised at the evacuation site until parents pick up & sign out their children.


All electronic devices and playground equipment are discouraged from being brought to school, since the school cannot guarantee security for these items. The school is not responsible for loss, damage or theft.


Cell phones are allowed on campus during the instructional day or while attending a school sponsored activity during school hours as long as the devices are concealed (in backpacks) and powered off. The only time the phones may be turned on during the school day is when they are being used as a technology resource for approved academic purposes (teacher/administrator approved). Since the school cannot guarantee security for these items, the school is not responsible for loss, damage or theft.


Students may ride bicycles to school only with parental permission and if there is a safe route from home to school. Students must follow the rules: •Obey the rules of the road for bicycles
•Look both ways for oncoming traffic before crossing the street
•Never ride between parked cars
•The school will not be responsible for stolen or damaged bicycles; students are to make sure the bikes are locked. Bicycles, skateboards, non-motorized scooters or in-line skates may not be ridden on the school grounds at any time.


Students are expected to dress in a manner that reinforces our mission of educating all students to high levels of academic performance, while fostering positive growth in social/ emotional behaviors & attitudes. To accomplish this, Toltec School District has a uniform dress code.
•Any solid color uniform top with a collar, properly fitting.
•The uniform bottom includes properly fitting pants, shorts, skorts, skirts &/or capris in any solid color, including navy blue denim.
•All layered clothing (undershirts) must not show and be a solid color.
•Sweatshirts, jackets, hoodies & sweaters must be one solid color.
•Clothing may not be altered in a manner that includes: rips, holes, shredded hems, etc.
•Belts must be one solid color •Shorts & skirts are to be no shorter than three inches above the knee.
•For safety reasons, students are encouraged to wear closed toe shoes especially for physical education classes, such as tennis shoes. High heeled shoes are limited to one inch.
•No shower shoes, beach shoes, flip flops, slippers or bare feet.
•No hats or sunglasses shall be worn on campus.
•No wallet chains or bandanas shall be worn on campus.
•Baggy, oversized, or undersized clothing is not acceptable, and is prohibited. Clothing may not be more than one (1) size too large to allow for one (1) year’s growth.

Grooming Standards:

•Students may wear one pair of earrings on the ear lobes.
•No large hoops or other dangling earrings to include gauges
•Necklaces must be worn inside the shirt.
•No visible body piercings or tattoos (temporary or permanent) this includes pen and ink drawings on the skin.
•No teeth “grills”
•Any element not listed may be determined on the basis of interfering with the learning environment.
The district encourages school spirit. On designated days the principal may allow school uniform sport shirts, school spirit shirts, and/or special shirts with uniform bottoms.
Students are expected to comply with the dress code & it is the parent’s responsibility to ensure a student is in compliance. Clothing that might be disruptive to the school will be addressed by the school administrator.
All new students registering with Toltec School District will be given one week to conform to the uniform dress code.


A student’s appearance must not be disruptive. Proper attention must be shown to personal cleanliness, neatness & appearance. Bandanas, hairnets, or other nonessential items are not to be worn or brought on campus. Half-blouses, sleeveless tops, midriffs or mini-skirts are not to be worn to school. Shorts & skirts are to be no shorter than three inches above the knee. No short shorts will be allowed. No pajamas, flip flops or slippers should be worn on campus. Shoes must be worn at all times. Clothing must not contain offensive lettering or pictures, or any reference to alcohol or tobacco products. Gang related attire, such as chains, long hanging belts, extra-large sagging pants are not allowed.


Students typically earn money necessary to cover field trip costs through fund raising projects. All students earn the right to participate individually by maintaining a passing grade point average. Each student must maintain a good disciplinary record & a good attendance record. (Absences accompanied by a doctor’s or dentist’s excuse will not be counted against the attendance record for field trips.) Other requirements necessary to qualify for field trips will be communicated to students & parents.


Students are responsible for all library books checked out to them. They should not be loaned to friends or left where they can be damaged or stolen by others. If a book is lost or ruined, the replacement cost of the book or a comparable title will be charged. If a book is damaged, charges will depend upon the extent of the damage. Water damage or animal chewing, that shortens the life of the book, will be half of the replacement cost. Charges for graffiti, scribbling, etc. will begin at $2.00. Defacement or removal of call numbers or bar code labels: $2.00 Students are not permitted to check out library books until they take care of overdue, lost, or damaged books. All charges will be paid in the school office. There are no fines for overdue books.


Toltec Elementary School is a school-wide Title I site. Parents with students attending schools that participate in Title I school-wide programs may request information on the professional qualifications of the student’s teacher. The parents are allowed to inquire about the following information: the teacher meets state qualifications, the teacher is teaching under an Emergency Teaching Certificate, the teacher has a baccalaureate degree, and/or the child receives services from a paraprofessional and the qualifications of the paraprofessional. Please contact the district office if you have any questions.


Phone calls will not be transferred to teachers or students during the school day as this disrupts the educational process. If parents need to contact teachers or students, they can leave a message with the office staff. Refer to www.toltecsd.org for staff email contact information.


District Office 466-2360
Boys & Girls Club 466-2442
Transportation 466-2396
Truancy 466-2354
Special Services 466-2353

CONTACT Toltec Elementary School:

Office/Attendance 466-2351
Register/Withdraw 466-2350
Nurse 466-2355
Cafeteria 466-2380
Library 466-2390

CONTACT Arizona City Elementary School:

Office/Attendance 466-2451
Register/Withdraw 466-2450
Nurse 466-2444
Cafeteria 466-2464
Library 466-2490
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