TOLTEC SCHOOL DISTRICT
Welcome! We are so pleased that you have chosen our school! Toltec School District is comprised of two schools: Arizona City Elementary School (ACES) and Toltec Elementary School (TES). Our schools are a place for learning. We have high academic and behavioral expectations for all. We strive to develop responsible citizenship, including respect for the personal rights & property of others. Kids at Hope is our core philosophy. We believe all kids are capable of success and we connect with our students to foster individual success.
COVID-19 SAFETY MEASURES
Toltec School District makes every effort to adhere to state and local guidelines. Safety of students and staff is our top priority, so normal routines are subjected to change for an undefined period of time. The following procedures override any other conflicting procedures defined in this handbook during the COVID-19 pandemic:
- Visitors may not be permitted on campus if Covid numbers rise.
- Students will not be permitted unto school grounds early. Drop off times are:
7:00 a.m. for TES and
7:30 a.m. for ACES.
- Temperature checks may be required for all who enter.
- Do not come to school if you are sick or have a temperature.
- Toltec School district will comply with state and/or Federal guidelines pertaining to face coverings.
- Students will thoroughly wash his/her hands multiple times a day. Campus handwashing and sanitizing stations are conveniently available for frequent use.
- Student schedules cannot be changed after committing to a method of learning due to scheduling complexity. Upon request, reevaluation of one’s choice can be accommodated at the conclusion of the quarter.
- Breakfast and lunch will be consumed in the cafeteria.
- Office/Attendance 466-2450
- Register/Withdraw 466-2453
- Health Services 466-2444
- Cafeteria 466-2464
- Library 466-2490
- Office/Attendance 466-2351
- Register/Withdraw 466-2350
- Health Services 466-2351
- Cafeteria 466-2380
- Library 466-2390
- District Office 466-2360
- Boys & Girls Club 466-2421
- Transportation 466-2396
- Truancy 466-2354
- Special Services 466-2353
Toltec School District strives for positive and safe campuses inclusive of our offices. We ask all parents and visitors to adhere to the following guidelines:
- Smile, students are watching.
- Stay positive.
- Your patience is appreciated. We attend to several hundred students.
- Speak softly and use appropriate, student-friendly language.
- Be respectful, this is a learning environment.
As a matter of school safety, any person not adhering to the guidelines, and/or creating a hostile environment on campus, may be subject to one or more of the following responses:
- Removal from the campus,
- Police contact, and/or
- Restricted campus access.
Parents and community members are encouraged to visit the school and your child's classroom. All visitors must check in the school office upon arrival. A valid state issued photo ID is required for the sign in/sign out process, which includes visitation and student pick up.
To visit the classroom, you must make prior arrangements with the principal at least 24 hours in advance. The learning environment is protected from unplanned interruptions for the benefit of all of our students.
The Site Council is facilitated by the Principal. Committee members including parents, teachers, classified staff members, and community members. The efforts of the Site Council are vital to our school’s success. By partnering with the school, and encouraging our students and staff, student success is fostered.
Meetings are scheduled and held outside of the instructional day. You are encouraged to apply for any open position by visiting the school office.
The registration process requires the following: birth certificate, immunization record, proof of residency, and photo ID. A withdrawal slip is necessary when transferring in from another district. Guardians must also provide current legal custodial documentation. Legal Custody is defined as per ARS §15-824:
- The natural or adoptive parents with whom the pupil resides.
- Custody granted by order of a court of competent jurisdiction, i.e. Superior Court or above.
For admission to kindergarten, children must be five years of age prior to September 1st of the current school year. Children who reach age six prior to September 1st, or have successfully completed an accredited kindergarten program, may be admitted to first grade. Early admittance into kindergarten requires academic evaluation, Principal recommendation, and Governing Board approval.
NOTIFICATION OF CHANGE
Parents(s)/guardian(s) must agree to notify the school within five working days of any of the following changes: guardianship, telephone number, or residential and/or mailing address.
When withdrawing your child from school, the school office should be notified 48 hours in advance. A signed parental consent slip is required to forward student records.
Toltec Elementary School Hours:
School begins at 7:30 a.m. and dismisses at 3:00 p.m. Students are asked to arrive as early as 7:00 a.m. Office hours are 7:00 a.m. to 4:00 p.m., Monday through Thursday.
Arizona City Elementary School Hours:
School begins at 8:15 a.m. and dismisses at 3:45 p.m. Students are asked to arrive as early as 7:30 a.m. Office hours are from 7:30 a.m. to 4:30 p.m., Monday through Thursday.
Toltec School District believes strongly in the importance of attendance, which is a necessary component of success for a student. When a student is absent, a parent must call the school. Attendance enforcement is outlined in Arizona state law since school attendance is a lawful requirement.
Every absence must be cleared:
1. Report a student’s absence by calling the Attendance Clerk at your child’s school.
2. Upon return to school, a student must bring a written excuse from the doctor to the office. The note must show:
(a) Student’s Name,
(b) Date of Absence(s), and
(c) Reason for Absence.
Every attempt should be made to schedule appointments outside of school hours. If a student needs to be dismissed early, he/she must be signed out through the office.
All students must report to the office to sign in if arriving to school after 7:30 a.m. at TES or after 8:15 at ACES. Students who are not in school, or tardy without parental or school consent, will be considered truant. Truancy violates state and local attendance laws and will be considered a serious offense. Continued truancy may result in legal action or expulsion. Students with a pattern of tardiness at the beginning of the school day or between classes will be subject to disciplinary action.
A student is considered tardy if he/she is not under direct supervision of a teacher immediately after the second bell rings for any class or campus activity.
Truancy is defined as an unexcused absence for a minimum of one class period. One truant class period equates to three unexcused tardies.
Phone calls will not be transferred to teachers or students during the school instructional day as this disrupts the educational learning environment. A parent/guardian may speak with a staff member in the office to leave a message to be delivered to his/her student.
If transportation or pick-up plans change unexpectedly, the office must be notified at least an hour prior to dismissal on the day of the change to ensure sufficient time to relay the notification.
CAMPUS EVACUATION PROCEDURE
In the event of a campus emergency, all students and personnel on campus will be transported via school buses and school vehicles to a designated site. Detailed plans for emergencies are outlined in the school’s Emergency Response Plan. Students will be closely supervised at the evacuation site until the parent/guardian officially signs to check out the student from the school’s care into the care of the family.
It is very important to keep your child’s emergency information up to date so we can reach you if there is a problem. In case of an emergency, every effort will be made to contact the parent/guardian immediately. If the parent cannot be reached, alternate contacts, as listed on the student’s emergency card, will be notified. In the case of necessary emergency medical care, the local fire department is summoned. The student could potentially be transported to the nearest hospital. While at school, injuries remain the responsibility of the parent for all related medical bills.
A signed parental medical consent slip is required for a student to receive full District medical services. Students must report to the health office to take medication.
All medication, including inhalers, must be kept in the health office. Prescription medications to be administered at school must be delivered by an adult in the current prescription bottle or box with dispensing instructions.
For the health and safety of all students, noncompliance with the policy requiring all prescribed and over-the-counter medications be kept in the health office, will result in disciplinary consequences.
Any student who becomes ill or injured should report to the health office or Principal’s office immediately. School personnel will contact the family if a student is ill or injured. Students are not allowed to use personal cell phones during the school day unless permission is granted by school personnel. A school phone can be made available for student use upon receiving permission to do so. Students who become ill during school hours should be taken home since our care facilities are limited. It is very important that we have an alternate person to contact in the event of an emergency in case the parent cannot be reached. Students are not allowed to leave school grounds, under any circumstances, without permission of the health or administration office.
For the health and safety of your child, as well as other students and faculty, the following information should be used as guidelines for keeping an ill child home:
Fever: Any child with a temperature of 100 or higher should stay home until the temperature is normal for a 24-hour period.
Diarrhea/Vomiting: Any child who experiences an episode of diarrhea or vomiting, the previous night or in the morning before school, should remain at home. The child can return to school 24 hours after the last episode.
Upper Respiratory Infection: Any child under a physician’s care for bronchitis, strep throat, or any upper respiratory infection warranting antibiotics may, with the written permission of the doctor, return to school at least 24-hours after the onset of antibiotic therapy. A child who has a cold, not accompanied by a fever or cough, may attend school.
Conjunctivitis (Pink Eye): This can be highly contagious; children may return to school after being treated with written permission from the physician.
Lice: Children infested with lice will be sent home upon identification of the infestation to protect others from the possible spread of lice. Please treat the infestation and return the child to school after proper treatment and removal of all lice. The student returning to school, will be rechecked in the health office before returning to the classroom. Children solely infected with nits/eggs, will receive a treatment recommendation.
ARS §15-342 requires children to be immunized, as prescribed by Arizona Health Services, before enrollment into a public school. Exceptions will be made if the child will be seriously endangered by the immunization or if the child is being raised in a religion where teachings are opposed to immunization. A special form must be completed if either exception is to be honored.
A copy of your child’s immunization record will be made and kept in the school health office. Please note: all students in 6th grade, or 11 years of age, are required to have Tdap and meningococcal vaccines.
Toltec School District participates in the National School Breakfast and National School Lunch programs. Breakfast and lunch are free to all students.
Meal Rates for Adults: Breakfast $2.50 Lunch $3.50 Extra Milk $0.30